Ithaca College Web Policy

Note: This policy replaces the Campus-Wide Information Systems (CWIS) policy.

WSG Membership (under review, Fall 2009)

• Vice President for Finance and Administration*
• Vice President for Enrollment Management*
• Designee for the Vice President for Student Affairs
• Associate Provost
• Associate Vice President for Information Technology Services
• Director of Admission
• Executive Director of Marketing Communications**
• Director Enterprise Application Services**
• Associate Director of Web Marketing
• Manager of Web Development

*liaison to President’s Cabinet and Budget **co-chair of the Web Strategy Group

Members of the campus community maintain a significant proportion of the College’s web presence via distributed content management tools.

Wherever possible websites will be managed via one of the College’s web content management systems (e.g., Web Profile Manager, LCMS).

The College reserves the right to enforce the use of design and navigation standards (including the use of specific design templates) throughout its web servers to ensure usability, accessibility, and brand consistency.

The College reserves the right to remove, without notice, any content that it determines, at its sole discretion, violates College policies, practices, or state or federal laws, or that it determines is otherwise inappropriate. The director of enterprise application services, in consultation with the appropriate vice president, is responsible for facilitating this process.

The PCM is responsible for ensuring that information on the College’s web servers complies with the following standards:

1. Must be suitable for distribution to and interaction with both the campus community and the rest of the world.

   Some examples of suitable material are

   • Calendars or announcements of upcoming events
   • Descriptions of services and programs offered
   • News of achievements or programmatic changes
   • College policies specific to individual units

   Some examples of material that would be considered inappropriate are

   • Commercial advertisements, endorsements, or logos except when used to recognize sponsorship, further the academic mission of the College, or promote a College business service offering
   • Material that is illegal
   • Private/compliant and protected information (i.e. confidential information). Examples include Social Security numbers, class lists, birth dates, credit card information.
   • Disclosing information about a student who has filed a request with the college to have his or her directory information withheld.

   2. Materials should be checked for accuracy and should be updated regularly.

   3. The use of copyrighted material must comply with the College’s Copyright Policy and Guidelines (http://www.ithaca.edu/attorney/policies/vol2/Volume_2-232.htm).

   4. Pages should be designed to avoid confusion or duplication with official pages.

   5. Every web page must contain the following information:

   • The name, organization, and contact information of the individual responsible for maintaining that information or page
   • The last revision date
   • Any known problems with the information

6. In addition, every department or other officially recognized College organization's home page must contain

• A link to the Ithaca College home page
• The words "Ithaca College" to help identify the page as part of the overall Ithaca College site
  

To ensure the security of our systems and services, ITS may restrict the types of services and tools available to campus web developers. Where possible, the campus community will be required to utilize one of the content management systems to maintain their sites.

Only members of the campus community, faculty retirees, alumni, and third-party web developers approved by ITS will be given access to our systems for the purpose of content creation or management. The College reserves the right to remove, without notice, any programs, code, or sites that, at its sole discretion, may present security or performance risks.

Individual Sites
Examples:

• Faculty – Faculty Profile
• Staff – Staff Profile
• Student – ePortfolio and personal web space
• Alumni – Alumni ePortfolio

Individual sites will be removed as follows:

• Faculty & Staff Profiles – upon last day of employment with the college. Faculty profiles for Ithaca College faculty retirees may remain indefinitely.
• Student ePortfolios – 90 days after a student graduates. Upon graduation a student can choose to have their eportfolio converted to an alumni eportfolio.
• Student Web Space – Upon graduation or departure from the College.
• Alumni ePortfolio –May remain indefinitely, provided the individual renews it annually.

Note: In cases of involuntary separation, the College reserves the right to terminate accounts immediately.

Departmental / Organizational Sites
These sites are to be used to provide a web presence for an officially recognized Ithaca College department, organization, office, school, division, or program. The creation of these sites and designation of a primary content manager requires the approval of the head of the organization (e.g., director, dean, VP) being represented, and in the case of a student organization, the additional approval of the Center for Student Leadership and Involvement. Accounts for student organizations must be renewed each academic year.

Examples:

• Academic Department Profiles
• Schools and Division Sites and Profiles
• Administrative Office Sites and Profiles
• Special Program Sites and Profiles
• Student Organization Sites

Course Sites
The College’s official learning management system is Blackboard. Any instructor can create a course site in Blackboard by using the Blackboard course activation tool in HomerConnect.