Departing Employee Checklist

Employee Responsibilities

Prior to your employees last day of schedule work, they need to

Departing employees are instructed to return the following items to you. Please return items accordingly:

  • College credit cards (travel/purchasing) – return to department administrator
  • Building and/or office keys – return to department administrator
  • College property (laptop, cell phone, tools, uniform, etc.) – return to department administrator
  • Any borrowed materials from the IC Library – return to Library
  • Ithaca College employee ID card – return to ID Office
  • Ithaca College parking permit (hang tags only) – return to Parking Services

As the supervisor, you will need to change the guardianship of your departing employee’s computer assets. Please contact the Service Desk at 274-1000 to complete this item.

*Please note, remote employees should contact the Service Desk to arrange for shipping materials to return their equipment.

Voluntary Exit Procedures – Policy Manual

Please review the exit procedure when you receive notice that an employee is leaving Ithaca College.

IC HR Cloud

You, as the employee’s direct supervisor, must approve the termination transaction through the IC HR Cloud. You will receive an email from the HR Cloud prior to your employee's departure prompting you to do so.

Departing Employee Exit Process

Your employee will receive an email with information about their departure once Human Resources has received their resignation/term letter. The email will include a checklist similar to the above items, benefits information and an online Exit Interview Questionnaire. The employee is encouraged to meet with a representative from Human Resources to discuss their responses to the questionnaire.

Computer Account Termination Policy

Following Ithaca College policy, please note that all faculty and staff accounts will be disabled within 24 hours of the last day of employment. For those in a bargaining unit, this will follow the terms of the bargaining unit's contract. This includes email accounts.

Helpful Information to Know

Updated Address
If the employee is moving, they must provide us with their updated address to ensure benefits information and tax documents are sent to the correct address. They will be able to update their address within the online exit process.

Final Paycheck Information
Final paychecks are disbursed on the next regularly scheduled payday. Any unused vacation time will also be disbursed at that time.  If the employee does not have direct deposit, final payment(s) are mailed according to the regular pay schedule. Printed checks can be requested by contacting payroll prior to the last day. 

End of Benefits
Benefits will cease at the end of the pay period following the employee’s last day of work. An End of Benefits letter, including specific information regarding their benefits, including COBRA information will be mailed to the home address on file or the updated address provided online.