As a helpful tool with Expenses in the Finance Cloud and, for an added benefit to provide security around fraudulent activity, beginning on or around Friday, March 10, 2023, an email will be generated from OracleExpenses@oracle.com to travel and purchasing cardholders, if they have used their card(s)
- After you have used your IC Travel or Purchasing card, an email will be generated to alert you that the charges have loaded to the Travel and Expense dashboard.
- If you have multiple charges in one day and multiple cards, one email will be generated for travel card charges and one will be generated for purchasing card charges (the card type or number is not identified in the email).
- If you are logged into Finance Cloud, the “Go to Expenses” link will take you to the Travel and Expense dashboard.
- If you delegate your expenses to someone else, you may forward the email to that person to let them know that they can now be submitted.
- No immediate action is required – this is informational only as a reminder to submit expenses.
- Please note that if you have a CREDIT over $10.00, there will be a very small minus sign above the dollar amount listed.
In addition, the Business and Finance Team has made updates to the Purchasing Card and Travel Policies.
Please be sure to read the latest Travel Policy revision dated January 2023. Here are some of the highlights:
- AirBnb, VRBO, etc. is not approved as a lodging provider at this time
- Reconciliation dates for clearing charges – submit within 10 days
- Ongoing privileges of card use – reminders start at 30 days
- Credit Card increases will not be approved with outstanding charges over 30 days
The Travel Policy can be found here: https://www.ithaca.edu/travel-services/travel-policy
The Purchasing Policy can be found here: https://www.ithaca.edu/policy-manual/volume-ii-campus-community/230-purchasing-card-policies
For questions, contact travel@ithaca.edu