FACULTY AND STAFF INTERNATIONAL TRAVEL WITH STUDENTS
Any faculty or staff member planning international travel with students must work with the Office of International Programs. All international travel with students must be fully vetted by the College. Faculty and staff must:
- Submit Faculty & Staff International Travel Involving Students proposal form.
- Register travel in the International Travel Registry.
- Consult the Travel Services website for additional important information and the Ithaca College Travel Policy (revised May 2024).
Whether you are proposing a new international travel experience or one that has been previously offered, you must follow the same process each time the experience is offered.
Faculty and staff with international travel plans (not including students) do not need to work with International Programs but must register their travel in the International Travel Registry and should consult the Travel Services website.
SHORT-TERM FACULTY/STAFF-LED STUDY ABROAD PROGRAMS
These programs include credit-bearing or zero-credit courses taught abroad, typically during the winter or summer sessions or over semester breaks. They may be freestanding courses or international experiences tied to on-campus courses. These programs require intensive vetting by the College, and therefore, proposals must be received approximately 12 months before planned travel.
- For winter break programs: submit proposals by January 31 of the year preceding travel (for example, by January 31, 2025, for Winter 2026 programs).
- For spring break programs: submit proposals by February 15 of the year preceding travel.
- For summer programs: submit proposals by May 31 of the year preceding travel.
- Contact International Programs (studyabroad@ithaca.edu, 4-3306) for guidance if your planned travel falls at a different time.
OTHER INTERNATIONAL TRAVEL INVOLVING STUDENTS
These experiences include but are not limited to conferences, research or field experience abroad, sports team travel, musical ensemble travel, religious community travel, and Student Affairs and Campus Life-sponsored travel.
- For international travel experiences of 3 days or fewer, submit a proposal 3 months before planned travel.
- For international travel experiences greater than 3 days, submit a proposal 6 months before planned travel.
Note that certain destinations or activities may require more intensive review, and therefore, faculty and staff are encouraged to alert International Programs to potential travel plans as far in advance as possible.
INTERNATIONAL PROGRAMS IS AVAILABLE TO ASSIST
Staff in International Programs are available to consult and advise as you plan your international travel experience involving students. Contact Mimi Wright (mwright@ithaca.edu; 4-7313), Associate Director of International Programs, for assistance.