Purchasing Card Application Approval Guideline
This guideline has been established to provide assistance to individuals responsible for approving Ithaca College Purchasing Card Applications.
For an Ithaca College employee to be eligible to apply for a Purchasing Card they must be a benefits eligible employee.
For the credit card approval process to be completed an individual’s application must be approved by their appropriate supervisor. All applications approved by supervisors will be reviewed by the Purchasing Card Program Administrator (Accounts Payable Manager) to determine if the applicant meets the suggested guideline specifications.
Purchasing Cards should not be issued to individuals for “just in case” purchases. The only individuals that should be issued Purchasing Cards are those that will be purchasing authorized goods or services on behalf of the College on a regular basis. Typically departments should give these purchasing responsibilities to one or two individuals who buy for the entire department, depending on the size of the department.
In some instances a Department Purchasing Card could be issued to handle purchases by individuals that would not typically purchase for their area. Department Purchasing Cards have the potential for more control because the cards would need to be administered by a designated individual in the department. These cards would need to be signed out and returned with the necessary documentation for reconciliation. Please contact the Purchasing Card Program Administrator (Accounts Payable Manager) to determine if a Department Purchasing Card would work for your area.
Applying for a Purchasing Card
From the IC Finance Cloud home page:
- Click the Me tab, then click the Journeys app.
- Near the bottom of the screen, click Explore.
- Under the search bar near the top of the screen, click Person.
- On the Explore page, click the IC Credit Card Application tile.
- Near the top of the screen, click the Actions dropdown and then click Add to My Journeys.
- On the My Journeys page, click the IC Credit Card Application tile.
- Under Tasks, click on each task and complete steps as directed.
- Once submitted, the application will be forwarded to your supervisor for approval, and then on the Accounts Payable.
Click here for more information on using the Journeys app
To activate your card, call the number on the back of your card. When prompted, use the last four digits of your employee ID.