Complete Student Recruitment Process Overview

In accordance with the Ithaca Forever Strategic Plan, recruitment for all student employees is conducted via the IC Recruiting Cloud. Hiring Managers should follow the steps outlined herein to facilitate the recruitment of all student employees.

Student Recruitment Definitions

Student Recruitment Types:

  1. Student: This is the general template for all student requisitions that are undergoing a search. Student requisitions will always be posted to the internal and external Recruitment Cloud, and Hiring Managers are expected to review their candidate pool prior to making hiring determinations.
  2. Student Waiver to Post: The Student Waiver to Post recruiting type is used for closed searches, unposted requisitions, or for specific hiring practices (re-hires, promotions, etc). The Student Waiver to Post recruiting type bypasses the open search phase on the internal and external recruiting cloud and requires HRBP or Student Employment approval prior to proceeding.

Student Recruitment Constituents:

  1. Hiring Manager: The Hiring Manager will serve as the student’s supervisor upon hire.
  2. Search Chair: The Search Chair is the individual completing the administrative details of the search on behalf of the Hiring Manager. If the Hiring Manager is also completing the requisitions, candidate selection, and offers, this field can be left blank.
  3. HR Recruiter: The HR Recruiter is the designated HRBP for the hiring department.

Questions regarding the Student Employment Recruitment Process should be directed to Student Employment at (607) 274-8000, via email at studentemployment@ithaca.edu, or by contacting your HRBP.

Standard Student Recruitment Process

The recruitment and open-search process for student employees at IC.

Hiring Department (Hiring Manager or Search Chair) creates a requisition in the Recruiting Cloud. For detailed instructions for creating a requisition, see Team Dynamix, IC HR Cloud: Creating Student Job Requisitions. Please refer to the Job Classifications page for information about assigning the correct job series and level, in line with the approved student salary range.

Interactive Sway Presentation: Creating the Student Requisition!

Recruiter from Office of Human Resources posts the position to the Recruitment Cloud. (Please note, if the Recruiting Type is “Student Waiver to Post,” this phase will be skipped.)

Hiring Department conducts initial review of applications, choosing which candidates will move forward in the interview process. Please Note: initial preference is granted to students with Federal Work Study ("FWS") eligibility.  Candidate statuses should be changed as follows:

  1. Non-Selected Candidates as "Phase: Added to Requisition; State: Rejected by employer"
  2. Selected Candidates as "Phase: Interview; State: Interview to be scheduled”

Hiring Department interviews candidates, and changes status to:

  1. Non-Selected Candidates as "Phase: Interview; State: Rejected by employer"
  2. Selected Candidates as "Phase: Offer; State: To Be Created"

Once the Hiring Department has made the appropriate selection based on the Interview Phase (Step 4), the Hiring Department will create the student’s job offer in the Recruitment Cloud. For detailed instructions for creating a student job offer in IC HR Cloud, see Team Dynamix, Student Requisition Management and Job Offer Creation. 

Additionally, see this interactive Sway Presentation for Job Offer Creation.

The job offer will be submitted to the HR Recruiter for review and extension. The candidate will need to accept the offer in order to move forward in the hiring process.

Upon job offer acceptance, candidates who have never worked in a student employment capacity at IC will receive instructions for completing the Form I-9. This must be completed PRIOR to the student's first day of employment. All Student Employees at IC are required to complete the Form I-9 prior to beginning work.

 It is the responsibility of the Hiring Department to confirm that the candidate has successfully completed the Form I-9 either in a previous student employment position or with the Hiring Department. Instructions for completion are sent to the candidate upon acceptance of their job offer.  Assignment start dates cannot be back dated prior to I-9 completion and receipt.

  1. If a candidate has never worked as a student employee, Hiring Department will confirm that the candidate has completed the Form I-9. Once the Form I-9 is completed, the student will officially be hired into the system.
  2. If a candidate has previously worked as a student employee, the student assignment will be added once the offer is accepted, and they will not need to complete any additional paperwork. Managers can confirm the student's assignment is active when they are listed under the Manager's "My Teams" app.

In addition to Form I-9, students who have never worked at IC will automatically receive a New Student Employee Onboarding Journey and will be assigned an Vector Workplace Harassment training. These tasks can be completed during the student's first week of employment.

Student Waiver to Post Process

The Student Waiver to Post recruiting type bypasses the open search process on the Recruitment Cloud, and can be used for internal promotions, closed searches, or rehiring previous employees.

Please note, all students must go through the IC HR Cloud in order to be hired. Selection of the Student Waiver to Post field bypasses a formal search. Prior approval from the Recruiter/HRBP is required before the requisition is approved to move forward in this phase.

For pre-approved closed student searches, internal promotions, and assignment changes, please follow the process below:

Hiring Department (Hiring Manager or Search Chair) creates a requisition in the Recruiting Cloud. For detailed instructions for creating a requisition, see Team Dynamix, IC HR Cloud: Creating Student Job Requisitions. Please refer to the Job Classifications page for information about assigning the correct job series and level, in line with the approved student salary range.

Interactive Sway Presentation: Creating the Student Requisition!

  • When creating the requisition, please select in Section 4, Recruiting Type: "Student Waiver to Post”. This alerts the Recruiter that this will be an unposted position.
  • Internal promotion searches will not be posted, and the Hiring Department will need to invite their current student employees to apply using a link generated by the Recruiter.

As a Student Waiver to Post the requisition will bypass the search phase on the Recruitment Cloud. Unless otherwise discussed with the Recruiter, the Recruiter will work with the hiring department to add previously selected candidates to the Waiver to Post. The candidates will not need to apply within system or complete any steps. 

Please note, if candidates have not yet been identified, the Waiver to Post option should not be used and the requisition should be an open search.

Once the Recruiter has added candidates to the Waiver to Post, the Hiring Department will create the student’s job offer in the Recruitment Cloud. For detailed instructions for creating a student job offer in IC HR Cloud, see Team Dynamix, Student Requisition Management and Job Offer Creation. The job offer will be submitted to the HR Recruiter for review and extension. The candidate will need to accept the offer in order for HR to hire the student employee into IC HR Cloud.

Interactive Sway Presentation: Job Offer Creation

In the event that a student hired through a closed search has never worked in a student employment capacity, the student will need to complete the Form I-9, Employment Eligibility Verification in order to be hired. Work relationships cannot be backdated prior to the date of Form I-9 completion.