Phases of Implementation and Timeline

Timeframe: January-May

*Note that Sakai will remain the primary LMS through summer 2021. All Spring and Summer Session courses should be taught in Sakai. 

1. Onboarding the Team
   1. Data Provisioning
   2. Authentication
   3. Content Creation
   4. Support
   5. Training
   6. Communication/Engagement
   7. Risk Register
2. Run the Pilot in IC Canvas sandbox, collect feedback
3. Plan and complete migration of academic course sites from Sakai to Canvas
4. Begin development of IC Canvas
5. Plan and begin the transition of project sites from Sakai to other platforms/tools
6. Develop training plan, curate documentation

January:

• Form LMS Executive Committee
• Form LMS Governance Committee

February-March:

• Prepare pilot environment of IC's Canvas instance
• Select up to 500 users to participate in the pilot
• Demo with Governance Committee of migration from Sakai to Canvas
• Review academic and non-academic project sites & develop migration/transition plan
• Begin Canvas pilot (limited tools and integrations, no technical and instructional design support will be available)
• Develop and prepare Tier 1 support resources 

April:

• Launch limited Canvas pilot with select faculty and staff, and select students
• Launch Tier 1 Canvas support 24/7/365 available via Chat, Phone, and Email
• Prepare materials and communications for moving content out of Sakai Project Sites (non-academic)
• Reach out to Sakai Project Site creator/maintainer(s) with documentation and resources to moving content out of Sakai and into other platforms
• Create course template(s) and blueprint resources
• Communicate steps to students for archival of resources and files from Sakai

May:

• Collect feedback on the Canvas pilot instance
• K16 Solutions begins migration of course sites from Sakai to Canvas (Wave 1: May, Wave 2: August)
• Project Site creator/maintainers(s) begin moving content out of Sakai (completed by September)

May 10-14 

• Faculty provided access and get a sneak peek at Canvas  
• Faculty enrolled in the self-paced “Growing with Canvas: Teacher Training” course and a Sandbox course to use as they complete the training modules 
• Additional self-paced training materials made available to faculty 

May 17-26

• K16 performs Phase 1 of a bulk migration (copy) of Sakai academic courses (Wave 1: Fall 2020, Winter 2021, and Spring 2021 semesters)
• The technical team begins to add faculty members to their migrated (copied) courses 
• Faculty sent a form to fill out for any course exceptions requests (due June 30) 
• Fall 2021 courses available in Canvas with the default course template/blueprint applied  

May 24-31 

• IDEAL Faculty Summer Institute - May 24-28 @ 9:00 am - 12:00 noon, daily (no prior Canvas knowledge required; all sessions will be recorded and made available after the institute)
• Technical team completes adding faculty members to their migrated (copied) courses
• Faculty begin to review the course content migrated (copied) from Sakai 
• Faculty submit a form requesting course exceptions to be added to the summer bulk migration (due June 30)

Timeframe: June-July

Throughout Summer 2021 

• Faculty begin to build Fall 2021 courses in provided Canvas Course Shells
• Faculty become familiar with Canvas, exploring self-paced training materials and learning paths
• Faculty provided with documentation and resources for steps to use migrated course content in a new course shell 
• Continue Canvas Pilot with pre-approved courses and faculty

June:

• Test Canvas mobile applications with pilot participants
• The Implementation Team continues to develop documentation and curate training resources for faculty and students
• Faculty submit Course Exception Form (due July 15) 

July:

• New Student Orientation (online) offered in Canvas - enrollment of all new and incoming students
• Technical Team continues to apply feedback from pilot participants, making revisions to the Canvas environment and preparing for the August launch
• Develop the Canvas Resources @ IC (for faculty) and the Canvas Student Resources @ IC support/training courses - to be listed in Canvas Help Menu
• Build documentation into the IT @ IC Service Knowledge Base 

Timeframe: August-December

*Note that Canvas will become the primary LMS beginning with the Fall 2021 semester. 

1. Promotion and adoption of Canvas to IC community
2. Ongoing training opportunities
3. Full adoption - all Fall 2021 courses taught in Canvas
4. Sakai access switched to Read/Download Only
5. Canvas Resources @ IC, and Canvas Student Resources @ IC support/training courses available

August:

• The official launch of IC's Canvas LMS - August 9, 2021
• Canvas training/support sessions led by the Center for Faculty Excellence and the Learning & Innovative Technologies IT teams - August 9-13, 16-20.
• The technical team moves 3rd party software tools (Zoom, Kaltura, VoiceThread, etc.) into IC's Canvas environment (by Aug 12)
• K16 performs the second wave of the bulk migration (copy) of Sakai academic courses including Summer 2021 and Course Exception requests (completion expected by August 15)
• Faculty review and finalize course development in Canvas prior to publishing courses (by Aug 23). All Fall 2021 courses are taught through Canvas.
• Sakai Project Site creator/maintainers complete process of moving content out of Sakai into an alternate platform (expected completion date October 15)

September:

• Canvas training webinars from Instructure-Canvas, VoiceThread, and TopHat - See Intercom announcement on August 27 for all dates, times, and session descriptions
• K16 performs the third, and final wave, of the bulk migration (copy) of Sakai academic courses including any Course Exception requests (completion expected by October 10)
• Students begin retrieving and storing work/resources needed for culminating assignments for their programs (must be completed by December 2021)

Timeframe: October 2021 - January 2022

1. Collect feedback on Canvas adoption and implementation
2. Apply feedback and prepare for Spring 2022
3. Guide students through retrieval of course materials
4. Guide faculty through retrieval of any additional academic course materials
5. Delete Sakai Project sites
6. Move Sakai to the storage vault - general access disabled

October:

• Additional training opportunities will be offered throughout the Fall semester. Please watch the Intercom for announcements. 
• Final wave of course migrations from Sakai to Canvas (completed mid-October)
• LMS Governance Task Groups formed: 
  • Similarity Detection - review and recommendation
  • Third-party Tools - review and recommendation (Group will review iRubric before December 2021)
  • Canvas Data Analytics - review and recommendation
  • Course Blueprint - review and modifications
• Collect detailed feedback from students and faculty to be used in preparation for Spring 2022 courses

November - December:

• Apply feedback to prepare for Spring 2022 academic courses
• Deploy Winter 2022 and Spring 2022 courses in Canvas with IC Design Template and Course Blueprint (mid-November)
• Delete Sakai Project sites (completed by December 31, 2021)

January - February 2022

• Faculty complete retrieval and storage of academic materials needed (must be completed by January 30, 2022)
• Students complete retrieval and storage of work/resources needed for culminating assignments for their programs (must be completed by January 30, 2022)
• Sakai moved to the storage vault on February 1, 2022 - Access will be limited to the LMS Administrator and special requests for content retrieval must be submitted to the IT Service Desk.