Timeline

Three to six months in advance:

• Departments should identify an individual responsible for coordinating the move
• That individual should notify the Office of Facilities and IT of the office relocation by using the Office Move Form
• After notification, Facilities and IT will jointly meet with the department coordinator to plan the logistics of the move and identify move date(s)
• The department coordinator will notify colleagues affected by the move of the projected move date(s)

One to three months in advance:

• Department coordinator distributes move instructions to colleagues
• Department coordinator requests storage boxes from Facilities

Two to four weeks in advance:

• Department coordinator meets with Facilities and IT to finalize logistics
• Move date(s) is confirmed
• Department staff cleans out offices and recycles/disposes of unnecessary equipment

One to seven days in advance:

• Staff box office supplies
• Staff label and (if appropriate) box equipment
• Staff label shelves, pictures, etc.
• Staff disposes of/recycles unnecessary supplies and equipment - see OSCAR website for more information
• Individual staff members update Parnassus records with new building information
• Department coordinator meets with Facilities and IT and does final walk-through prior to move

Day of move

• Facilities moves and sets up labeled office supplies
• IT moves and sets up labeled computer equipment
• Staff member finishes setting up office

Up to one week after move:

• Department coordinator works with Facilities and IT to identify any issues related to the move
• Individuals submit maintenance work order requests related to move
• Facilities does final cleaning of emptied space
• Department Coordinator works with  IT Technology Renewal Coordinator to update technology asset location information