Hiring for Specialized Roles

In Lieu of Waiver To Post

All Student Employment positions must be posted publicly for at least two business days as described in our policy on recruitment in the recently updated Student Employment Handbook. This includes Teaching Assistant positions, and any roles previously filled through the waiver to post. Going forward, we will utilize the questions field to more clearly highlight specialized qualifications.

Posting Process Overview

Prepare a job description and prepare screening questions.
Submit your job requisition through IC HR Cloud . See "Guide Me" for assistance. Add your question following the instructions outlined here (Under section 10).
Allow the position to remain live for at least two full business days.
You may begin reviewing all applications after at least two full business days, and the expectation is that all qualified candidates are considered.
After selecting your candidates please submit s ticket here to un-post the requisition.
Create the offer for your selected candidate, and notify all other applicants of their status.

Specialized Hiring

Ithaca College is committed to equitable hiring practices that ensure all students have access to meaningful on-campus employment opportunities. In support of this, we are updating our Student Employment policy: the Waiver to Post process has been officially discontinued for student employment positions.

What This Means for You

All student employment positions must now be posted publicly for a minimum of two business days. This includes Teaching Assistant (TA) roles and other specialized positions previously filled without a public posting.

This policy aligns with our status as an Equal Opportunity Employer and ensures compliance with best practices in student employment recruitment.

How to Maintain Specialized Selection Within Compliance

We understand that some positions require highly qualified candidates—especially roles such as TA's, research assistants, or other academic-support roles. We are here to support you in continuing to identify the right students while remaining compliant.

To do so, you can now include specific screening questions in your job postings that clearly define the qualifications needed for the role. These are the general questions our team has created, if you feel that your department is in need of a different more specialized screening question, you should reach out to Hope Borsic, the Student Employment Specialist directly.

Questions for a TA Position:

Multiple Choice:
300000462532800 Have you successfully completed the course for which you are applying to be a Teaching Assistant, with the minimum grade required by the department?
- Yes
- No
Short Answer Follow-up:
300000462532804 Please list the course name and number, the semester you completed it, the final grade you received, and the name of your instructor.

Questions for a department specific hire:

Multiple Choice:
300000462532851 Are you currently a declared major, minor, or otherwise affiliated student in the department offering this position (as required)?
- Yes
- No
Short Answer Follow-up:
300000462532928 Please specify your major/minor or explain your affiliation with the department.

These questions can help filter candidates by specific qualifications without bypassing the equitable recruitment process. To learn how to see the candidates responses please reference this article (under section 10). To reiterate, if you feel that your department is in need of a different or more specialized screening question, you should reach out to Hope Borsic, the Student Employment Specialist directly.

Please note: While you cannot edit or remove a question once the posting goes live, you can finalize your questions before the job is formatted and approved.

For support with formatting job descriptions or building your custom questions, please reach out to Hope Borsic, Student Employment Specialist at hborsic@ithaca.edu, or you can schedule a meeting with her here.

Viewing answers to questions

Viewing all responses for one candidate:
- On the applications tab, select a candidate's name
- On the left-hand side bar, scroll down to the "questions" tab
- Here you can view questions and that candidate's responses

Viewing one question and seeing who answered a certain way:
- On the applications tab, select "show filters" at the top of the page
- Scroll down and on the left-hand side, click the drop-down under "question and answer"
- You can select which question and corresponding answer you would like, and this will automatically show you which candidates answered a certain way.

See more details in this knowledge based article!

Frequently Asked Questions

Important Update to Student Employment Posting Requirements

: This change reflects Ithaca College’s responsibility, as an equal opportunity employer, to ensure fair and consistent access to on-campus employment for all students. Publicly posting all positions is not only a compliance measure but also a commitment to transparency in the hiring process. It reduces barriers related to prior campus experience, personal networks, or insider knowledge, and expands awareness of available opportunities. This approach helps all students—including those who are first-generation, new to campus, or from underrepresented backgrounds—access meaningful employment experiences that support their professional growth and educational success.
: You may encourage that student to apply once the position is posted publicly. However, all applicants must be considered, and no student can be pre-selected or offered the position before the posting period is complete.
: Student Employment is not designed to be an immediate-hire process. To avoid delays, please plan ahead and initiate the posting process early, especially for roles tied to course schedules or academic deadlines.
: No. Once the position is posted and visible to students, you cannot add, remove, or change the questions. Please finalize your questions before submitting the requisition for formatting and approval.
: A “Guide Me” journey will help you while you're in the recruitment cloud and the knowlege based articles linked above can also help guide you through.
: This change only impacts student employment. There have been no changes to the staff and faculty hiring processes at this time.