New Student Employee Onboarding and I9 Process

Congratulations on your new student employment opportunity at Ithaca College!

Ithaca College strives to offer experiential learning opportunities through its student employment programming, designing all student positions around a range of transferable skills desired by recruiters across a range of industries. As a student employee at Ithaca College, you have the opportunity to utilize skills developed within the classroom and to put them into practice in a professional setting. 

Upon acceptance of your job offer, you will receive information about completion of the Form I-9. The Form I-9 must be completed in advance of your start date. 

Once hired, you will receive information about completing a number of onboarding modules in the IC HR Cloud. Some of the resources and information are summarized below. 

Step 1: Complete the Form I-9

As outlined by U.S. Citizenship and Immigration Services (USCIS), all employees must complete in-person verification of the Form I-9, Employment Eligibility Verification ("Form I-9"), and its accompanying documents, which establish identity and verify employment. Before you can begin training or working in your student employment position at IC, the Form I-9 must be on file with the Office of Human Resources. Please complete the Form I-9 in person with either your supervisor or HR at our Reception Desk (Garden Level, Peggy Ryan Williams Center). Please see additional information below, or check the Student Employment website for more information. Note, if you have multiple jobs on campus you only need to complete one form.

  • Required Documents: Please review the required documents you must present to accompany your Form I-9 and bring them with you when you meet with your supervisor or HR to complete this documentation. You must show original, physical documents to your supervisor/HR —photocopies or pictures will not be accepted. If you do not have the original documents with you, please arrange for them to be sent to you, as you cannot begin working until your documents have been verified. 
  • Additional Onboarding: Please note, until the Form I-9 is on file we cannot officially hire you and you will not be granted access to the IC HR Cloud system to submit timecards or update payment information, so it is imperative that the Form I-9 is completed in a timely manner. If you will not be starting your position until you return to campus for the semester, you may complete this form when you are physically back on campus before you start working.  Once you have completed the Form I-9 and been granted access to the IC HR Cloud system you will receive additional onboarding tasks via email that you can complete within the IC HR Cloud. This New Student Onboarding training will cover how to submit timecards, how to update direct deposit/tax withholding, how to apply NYS Paid Sick Leave, and more.
Form I-9 Resources

Step 2: Use IC HR Cloud

NOTE: You will not have access to IC HR Cloud until your official start date.

Step 4: Review Student Employee Benefits and Policies

Workplace Injury
If you are injured on the job, no matter how big or small, please consult your supervisor.
Workplace Injury
Paid Sick Leave
Find out how to report Paid Sick Leave hours on your timecard.
Paid Sick Leave
Student Employee Handbook
Learn about student employment policies.
Student Employee Handbook

Step 5: Review Campus Resources

Career Services
Take advantage of Career Services to make the most of your student employment opportunity!
Career Services
Title IX
All federal institution in the United States receiving federal funding are required to comply with Title IX.
Title IX
Step 6: Complete Mandatory Training

Please note, that a mandatory workplace harassment training will be assigned to you via email. This training, facilitated through Vector, must be completed each year that you work as a student employee. Your supervisor should allow you time during your shift to complete the training. If you have any questions, please contact StudentEmployment@Ithaca.edu.

Contact Student Employment

For questions regarding your work opportunity, please contact Student Employment.

For questions regarding your Federal Work Study award, please contact Student Financial Services (sfs@ithaca.edu).

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