Departments are not allowed to rent a vehicle larger than a minivan. U-Haul rentals, large box truck rentals, large-passenger van rentals, etc. are not allowed.
Vehicle Rentals
Rental Vehicles Not Allowed (this applies to United States and International Travel)
Domestic Vehicle Rentals
Domestic Vehicle Rentals
If renting a vehicle in the United States, including Puerto Rico, there is no need to purchase the Collision Damage Waiver that is offered by the rental agency. However, if an accident occurs that involves injuries or damage to the rental vehicle, another vehicle, or other property damage (to a structure, building, guardrail, etc.), it must be reported immediately to the local police agency, rental agency, and to the Offices of Public Safety and Risk Management at Ithaca College, no matter how minor the injury or damage is.
If renting a vehicle from an outside rental agency (e.g., Enterprise, Hertz, Avis, etc.), compact, mid-size, full-size cars and mini-vans can be rented under Ithaca College policies. For more information related to renting a vehicle at a local Enterprise agency, visit Travel Services.
It is common for a rental company to issue a rental agreement and request evidence of auto insurance from the College. A rental agreement is considered a contract; therefore, it would be governed by the College's contract policy. Only certain individuals at the College have signatory authority, which is stated in the contract policy.
College employees and students must be an approved College driver to operate rental vehicles.
Employees and students are only permitted to drive smaller vehicles (e.g., sedan/car, minivan, etc.). No large vehicles are allowed, such as a truck, large-passenger van, U-Haul, etc.
If contracting bus service, an approved bus provider must be used.
International Vehicle Rentals
Employees are permitted to drive smaller vehicles (e.g., sedan, minivan, etc.). No large vehicles are allowed, such as a truck, large-passenger van, etc. Only Ithaca College employees and students are allowed in the vehicle.
College employees must be an approved College driver to operate rental vehicles, and this needs to be confirmed prior to operating a vehicle in another country. Approved College driver must meet all applicable laws in the country where the operation of a vehicle will occur.
Students are not permitted to drive any type of vehicle outside of the United States, including Canada and Mexico.
Employees who rent a vehicle outside of the United States, except for Canada, must purchase the Collision Damage Waiver offered by the rental agency.
If contracting bus service, review and approval by Risk Management is needed, since a contract and insurance are required from the third-party bus provider. Per refer to the Contract Review Process.
Every accident with or without injuries, including any property damage (even if it’s minimal damage to the vehicle or any type of structure), needs to be reported immediately to the local police, the rental agency, and to the Offices of Public Safety and Risk Management at Ithaca College.
All international travel needs to be registered with Travel Services.
Rental Vehicles Not Allowed (this applies to United States and International Travel)
Departments are not permitted to rent vehicles larger than a minivan.
U-Haul rentals, large box truck rentals, large-passenger van rentals, etc. are not permitted.